Türkçe · English
Privacy Policy
Cevins is an office management platform on which law offices keep their case, hearing, service-of-process (notice), task, client and office finance records. This policy explains which data is processed when you use the platform from a web browser or from the Cevins mobile app, why it is processed, and what your rights are. Personal data is processed in accordance with the Turkish Personal Data Protection Law No. 6698 (KVKK) and related legislation.
1. Accounts and access
Cevins is a closed platform. Accounts cannot be created from within the app; user accounts are created by law offices and managed by the office administrator. Each office's data is kept separate from every other office; a user of one office can only access that office's records.
2. Data we process
| Data | Purpose |
|---|---|
| Username, full name, e-mail address, office | Identifying your account and letting you sign in |
| The case, hearing, notice, task, client and finance records your office enters into the platform | The office management service itself; your office is responsible for the content and lawfulness of these records |
| Documents, photos and receipt images you upload | Attaching documents to a case file, creating an expense entry from a receipt |
| Device name, operating system (iOS/Android), app version | Listing your sessions per device and letting you sign out of each one individually |
| Push notification token | Sending hearing reminders, task assignments and notice alerts; you can turn notifications off from the Account screen |
| IP address and server access logs | Security, troubleshooting and abuse prevention |
3. Data we do not collect
- The mobile app does not collect location data.
- The app contains no advertising, no advertising identifier and no third-party analytics or tracking SDK.
- We do not access your contacts, your messages or your entire photo library; only the photo you select or the picture you take with the camera is uploaded.
4. Device permissions
- Camera and photos: used only when you attach a document to a case file or scan a receipt, in an action you start yourself.
- Notifications: for hearing reminders and in-office alerts; you can withdraw the permission at any time from your device settings or from the Account screen in the app.
5. Storage and security
- Data is stored on servers operated by Cevins, and uploaded files are kept in encrypted object storage. All communication is encrypted with TLS.
- In the mobile app, the session credential is kept in the device's secure storage (iOS Keychain); your password is never stored on the device.
- Each device carries its own session token. If a device is lost, only that device's session is revoked.
- Irreversible actions such as deletion ask for a second confirmation.
6. Sharing with third parties
Your data is never sold and never shared for advertising purposes. Only the following infrastructure providers are used to deliver the service:
- Apple Push Notification Service and Expo Push: delivering push notifications to your device. Notification content consists of a short title and summary text only.
- Object storage (Wasabi): encrypted storage of uploaded documents and images.
- E-mail service: password reset and in-office notification e-mails.
Beyond this, data is disclosed only where legally required (court order, request from a competent authority).
7. Retention
Office records are retained for as long as the office's account is open. When your account is closed, your device records and push notification tokens are deleted. Office records are deleted at the request of the office administrator; records subject to a statutory retention obligation are kept for the required period.
8. Your rights
Under Article 11 of the KVKK you have the right to learn whether your data is being processed, to request its correction or deletion, and to object to processing. You can submit requests to your office administrator or through the contact channel below. If you wish to delete your account, your office administrator can close it; the mobile device records and push tokens of a closed account are deleted.
9. Changes
Updates to this policy are published on this page and the date at the top is changed accordingly.
10. Contact
Cevins · cevins.cloud · You can reach us through the Support section inside the platform or via your office administrator.